DEPUTY BUILDINGS AND COMMUNITY MANAGER

• Salary: Band 6 (£28,239 - £32,061)
• plus 17% shift allowance
• (Total salary £33,039 - £37,511)
• Hours: 37 hours/52 weeks
• Start date: As soon as possible
• Closing date: Friday 9th January 2026
• Interviews held: as soon as possible after closing date

Dear Prospective colleague,

Thank you for your interest in working here at Admiral Lord Nelson School. Please find details of the post together with information about our school!

Salterns Academy Trust is a learning community where every member of staff is motivated by the positive difference they will make to the personal development and the futures of our young people of Portsmouth. It was formed when Admiral Lord Nelson School became an academy in April 2014 with Trafalgar School, which is now our thriving partner Secondary School in Portsmouth.

We have a national reputation for being a truly inclusive school with excellent standards and principled curriculum design, we have a deep-rooted and longstanding commitment to being a UNICEF Rights Respecting School This is a genuinely exciting school to be part of, morally driven by our core values of Inclusivity, Wellbeing and High Expectations.

Always oversubscribed, we are expanding our school so that more local families can experience the excellent education offered here at Admiral Lord Nelson School for over two decades! Therefore, we wish to extend our Premises team and appoint a Deputy Buildings and Community Manager.

Reporting to the Buildings and Community Manager, the Deputy Buildings and Community Manager will be a key member of the Premises team, playing a pivotal role in the leading and delivering of an efficient and effective service throughout the school.

You will have a good knowledge of Health and Safety requirements including COSHH; good basic all round DIY/Maintenance skills for example, decorating, plastering, plumbing and carpentry. Core hours of 09.00 – 17.00hrs covering sickness and holiday of the Premises team so reverting to their shift pattern of 06.00 – 14.00 and 14.00 – 22.00 when required.

Exceptional interpersonal skills, attention to detail, a solution focussed approach, high levels of initiative, flexibility, the ability to multitask and work under pressure are all essential qualities for this role. The successful applicant would be expected to deputise for the Building and Community Manager in their absence.

The Salterns Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring checks along with other relevant employment checks.

If you are interested in joining our amazing team of staff, we’d love to hear from you. Informal visits from those who are interested in finding out more about the role are welcomed.

To apply please complete the application form that can be found on the school website www.alns.co.uk by midday on Friday 9th January 2026. Candidates should send their completed application to [email protected].

Alternatively, please contact Steve Johnson, Building and Community Manager on [email protected] to arrange an informal visit.

Some forms of employment, occupations and professions are exempted from the Rehabilitation of Offenders Act 1974.

Working within a School is exempted from the Rehabilitation of Offenders Act 1974.

You are applying for a role that is eligible for an enhanced DBS check and access to the barred list and if shortlisted for interview you will be required to complete the relevant self-declaration and disclosure form and taking into account the offences that are protected or filtered declare:

· All unspent convictions and conditional cautions.

· All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

· If you have been barred from working with Children and/or Adults at risk.

The DBS check will reveal both spent and unspent convictions, cautions, reprimands and final warnings, and any other information held by local police that’s considered relevant to the role. Any information that is “protected” under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 will not appear on a DBS certificate.

The successful candidate will then be asked to complete an application for the relevant Disclosure and Barring Service check or if subscribed to the update service provide the necessary details to allow a check to be made.

The amendments to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020) provides that when applying for certain jobs and activities, certain convictions and cautions are considered ‘protected’. This means that they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.

Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website. Guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975 - GOV.UK (www.gov.uk)

The filtering rules were updated on 28 November 2020 as follows:

· warnings, reprimands and youth cautions will no longer be automatically disclosed on a DBS certificate

· the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than all being automatically disclosed.

JOB TITLE: Deputy Buildings and Community Manager

PAY BAND: 6 (plus 17% Shift Allowance)

REPORTS TO: Buildings and Community Manager

CORE HOURS: 37 hours/52 weeks

LINE MANAGEMENT: Premises/Cleaning/Community

Admiral Lord Nelson School is a learning community where every member of staff understands the difference that they can make to our students’ outcomes. We expect all staff to be actively involved in the personal development of our young people and to show full commitment to their own and the school’s professional development.

Admiral Lord Nelson School and its Governing Body are committed to safeguarding and promoting the welfare of children and young people; and they expect all staff to share this commitment.

Key Purposes:

• Assist with leading and managing the Premises, Cleaning and Community teams.
• To share the responsibility with the Buildings and Community Manager for the maintenance, cleanliness and optimum use of all facilities, to include all building repairs and delegated budgets.
• Be responsible for all aspects of the community use of the school, including staffing and meeting targets for generating income for the school through community usage of the building.
• Lead on internal repairs and maintenance completing most carpentry, plumbing and painting jobs in-house.
• Work with the Buildings and Community Manager to coordinate the efficient running of the school on a daily basis for all events.
• Assist the Buildings and Community Manager with the management of all refurbishments and building development projects
• Assist the Buildings and Community Manager in ensuring the school’s adherence to Health and Safety requirements reporting all concerns to School Continuity Leader.
• Update and manage the inventory of assets.
• Undertake SLT duties including breaktime duties and responsibility for school during holidays, under direction of Headteacher.
• Be responsible for the overall security of the building by being a Key holder and respond to out of hours call outs, in agreement with the Buildings and Community Manager.
• Work flexible hours to reflect the needs of the school, including evenings and weekends when necessary. To cover sickness and absence of Premises Team.
• In the absence of Buildings and Community Manager to report to the Head teacher.
• Undertake and model the role/duties of premises assistant daily.

Accountabilities:

1. Facilities

a. Monitor buildings and grounds on a daily basis, commissioning minor repairs and improvements. Assist in managing Premises team, cleaning team and community staff.

b. Plan and organise in house maintenance and improvement programmes, drawing up a weekly rota of duties for each Premises Assistant to cover both inside the building and the grounds.

c. Oversee the checks on fire alarms, extinguishers, burglar alarms, residual current devices and visual checks of electrical fittings.

d. Ensure that access to fire exits and equipment are free from obstruction.

e. Ensure the school grounds are kept clean and tidy at all time, making sure litter is picked up after break times and bins are emptied daily. Ensure all shrubs are kept trimmed, and that there is a programme of repair and painting to outside walls and facilities.

f. Maintain sporting areas (ATP and MUGA and Field).

g. Prepare monthly rota of hours for Premises Team to reflect needs of the school.

h. Prepare recommendations relating to significant refurbishments and building projects.

i. Manage and maintain fixtures and fittings, including staff and student lockers. Re-allocate lockers assigned to the departing Year 11 students to the incoming Year 7 students.

j. In conjunction with the Buildings and Community Manager and the Finance Manager manage the Facilities budget. Check and sign invoices for facilities work carried out, put appropriate budget codes on invoices and hand to Finance department for payment.

k. Maintain Facilities spreadsheet to ensure the budget is not overspent.

l. Assist the Buildings and Community Manager in the preparation of the Governors Facilities report.

m. Monitor the Portsmouth City Council grounds maintenance team to ensure the service meets the service level agreement standards.

n. Reclaim and maintain the school environment area as an appropriate learning space.

o. Manage the School inventory, making sure all new deliveries are asset tagged and recorded before the Premises team deliver the items to the appropriate department. Carry out annual audit.

p. Assist the Buildings and Community Manager with all aspects of Health and Safety within the school.

q. Assist with the setting up and clearing away of furniture, such as assemblies, exams, parent evenings and performances.

r. Work closely with the Cleaning Supervisor who will organise the day to day running of the Cleaning team.

s. In the absence of Premises Assistants be prepared to cover all aspects of their role.

t. Be responsible for the site during the evening, weekends and school holidays as required; following staff arrangements and organisation arranged by the Buildings and Community Manager.

u. To carry a radio with an ear piece, in full working order, at all times and respond immediately to any communication.

2. Safety and Security

a. Be aware of, and assist the Buildings and Community Manager with the overall responsibility for the Health and Safety Act, Control of Substances Hazardous to Health (COSHH), Electricity at Work Act, Asbestos Management Regulations, Legionella Management Regulations and any other statutory requirements associated with the buildings and personnel. To ensure all operational procedures are in place to meet these regulations.

b. Arrange all Health and Safety checks of specialist equipment and facilities by recognised external agencies and act on/implement recommendations.

c. Arrange and oversee all PAT testing of equipment within the school.

d. Oversee the management of premises security, including the site CCTV system.

3. Community/Extended service

a. Assist the Buildings and Community Manager in running the Community and after school programme.

b. Provide a smooth running service in the evenings and weekends by co-ordinating the Premises and Extended Services teams in liaison with the Buildings and Community Manager.

c. Assist the Buildings and Community Manager managing the financial budgeting and monitoring of the Community budget plan including the raising of invoices, debt collection, banking, placing of orders and payment of suppliers.

d. Assist the Buildings and Community Manager in ensuring all invoices and receipting for Community hires is completed accurately and on time.

e. Contact with neighbours and hirers regarding site and community issues.

4. Contracts

a. Assist the Buildings and Community Manager with the negotiation and monitoring of facilities contracts, i.e. annual servicing of plant, AHUs, CCTV, Security systems. Ensuring that a high quality service is delivered - whether by contract or by direct labour.

5. Additional Duties

a. Fully comply with the Health and Safety at Work Act 1974 etc, the Schools Health and Safety Policy and all locally agreed safe methods of work.

b. Participate in Professional Learning (including INSET and twilight INSET sessions) and Performance Management, contributing to the identification of own self development needs.

c. To participate fully in the delivery of the Personal Development Curriculum, leading events as required.

d. To establish and maintain positive, professional relationships with students and staff.

e. To have shared responsibility with the Buildings and Community Manager, for the day to day management of the school building, including staff and other persons on site, during any school holiday.

f. To undertake duties including breaktime supervision and responsibility for the school during holidays, at the direction of Headteacher.

g. To attend relevant meeting in the absence of the Buildings and Community Manager e.g. SLT operations meeting, Health and Safety meeting.

h. At the discretion of the Headteacher, to undertake other activities from time to time agreed to be consistent with the nature of the role.

i. To take responsibility for own well being